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All Rights Reserved
Polk County, Missouri

By-Laws

ARTICLE I.

  • (a) The Polk County Fire, Rescue, and Training Association is hereby formed in order to provide assistance in obtaining firefighting equipment and training to members of this association and for the purpose of assisting and obtaining funds to purchase firefighting equipment and training for those members.
  • (b) PURPOSE CLAUSE: The association is organized exclusively for charitable, educational, religious, or scientific purposes within the meaning of Section 501(c)3 of the Internal Revenue Code.

ARTICLE II.

  • The following organizations shall be members of the corporation:
    • Central Polk County Fire and Rescue, Polk Rural Fire Department, Humansville Fire and Rescue Department, Dunnegan Rural Fire Department, Morrisville Fire and Rescue Department, Halfway Fire and Rescue Department, Pleasant Hope Fire and Rescue Department, and Fair Play Fire Department.

ARTICLE III. 

  • The annual Meeting of the members of the Corporation shall be held on the third Monday of October of each year at the Bolivar Fire Station or such other place as may be designated by notice.  Each member organization of this Corporation shall authorized two (2) people from that organization to vote on behalf of the member organization as to all matters coming before the Corporation to include the vote upon the members of the Board of Directors. 

ARTICLE IV.

  • The Board of Directors shall be elected on the third Monday of October of each year and each member organization of the Corporation shall have two (2) votes as to the Board of Directors and may exercise said vote by proxy if the same be necessary.  Nominations for officers of the board of directors will be made by appointed committee, or submitted from the floor.

ARTICLE V. 

  • The Corporation shall have two (2) directors from each member organization who shall each serve one (1) year terms.

ARTICLE VI. 

  • The Directors shall have monthly meetings on the third Monday of each month at 7:30 p.m. at the Bolivar Fire Station or such other place as they may be notified.  A special meeting of the Board of Directors may be called at any time by the President or by any three (3) members of the Board by giving notice to all members of the Board at least two (2) days before such special meeting stating the time, place and matters to be considered. 

ARTICLE VII. 

  • The Board of Directors shall have control and management of the funds and affairs of the Corporation and shall direct the Treasurer to make disbursement on account of the Corporation.

ARTICLE VIII. 

  • If any Board Member shall withdraw, be unable to serve, or die in office the member organization which nominated such Board member shall have authority to nominate a new Board member to succeed in his or her position.  It is further provided that if a board member shall fail to attend two (2) consecutive meetings of the Board of Directors, the Board of Directors may appoint a representative to contact the member organization nominating said board member and request that they nominate a new board member to succeed in his or her position.

ARTICLE IX. 

  • The President, or in their absence, the Vice President, shall preside at all meetings of the membership and the Board of Directors. The President shall have authority to appoint all standing committee members and such other committees as he or she may deem necessary to carry out the purposes of the Corporation, and he or she shall be an officio member of all committees.

ARTICLE X.

  • The Vice President shall assume the duties of the President in the absence of the President, and perform such other duties as directed by the Board of Directors.

ARTICLE XI.

  • The Secretary shall conduct all correspondence of the Corporation and shall discharge such other duties as may be assigned to him or her by the Board and the President.  The Secretary shall further keep a record of all proceedings of the meetings, general membership, and the Board of Directors, and shall provide and keep these records available at all reasonable times for inspection by any member of the Corporation or the Board of Directors.

ARTICLE XII.

  • The Treasurer shall collect all funds due to the Corporation and upon direction of the Board, shall disburse the funds of the Corporation. The Treasurer further shall keep a regular accounting of all funds which he or she may acquire and said account shall be open to examination by the Board at reasonable times.  The Treasurer shall make a monthly statement of accounts at each meeting of the Board of Directors. 

ARTICLE XIII. 

  • The Board of Directors shall have an organizational meeting on the third Monday of October of each year and at said meeting the Board shall elect a President, Vice President, Secretary and Treasurer who shall serve in such capacity during that year following.

ARTICLE XIV. 

  • The bylaws of the Corporation may be amended by a member, or a member of the Board of Directors, by providing a written proposed amendment to the bylaws to the Secretary of the Corporation. The proposed amendment shall be read at the next meeting of the Board of Directors.  At the following meeting, a vote shall be taken by the Board of Directors and if the amendment is approved by two-thirds (2/3) of the members present, providing that at a quorum of the member organizations are present, the amendment shall become effective immediately.

ARTICLE XV. 

  • The parliamentary authority for any meetings held by the organization should be Robert's Rules 0f Order. 

Adopted: October 9,1985
Amended: February 16,1987
Amended: April 16,1990
Amended: October 15,1990
Amended: February 18,1991
Amended: October 20, 2003
Amended: February 20, 2006